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Comprehensive Property
Management Services 

Capital Association Management provides tailored solutions to meet the unique needs of every community. Our experienced team delivers exceptional service by accurately assessing property conditions, securing strong vendor contracts, and leveraging a trusted network of service providers. We also recruit, train, and manage on-site personnel to ensure smooth operations. Through clear communication and transparency, we work closely with our clients to help their communities thrive.

This is a brief list of the many services we offer for your community. 

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Accounting

Our in-house accounting team is known for delivering financial stability, security, and accurate record-keeping. They specialize in expense tracking, cash flow management, budgeting, reserve planning, and collections while providing clear, concise financial reports.

 

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This includes:

  • Monthly financial reports

  • Prepping of Annual Operating Budget with Board of Directors. 

  • Secure management of funds & secure in office bank scanners

  • AppFolio accounting access to live accounting. 

  • AppFolio Online payment portal

  • Assist in annual audit and tax returns

  • Insurance procurement & management.

  • Receivables & Payables

  • Receivables processing for delinquent assessments. 

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Administrative Services

Administrative Services includes coordinating board and committee meetings, overseeing finances, implementing communication strategies, and maintaining a strong operational presence. Administrative services provide daily support such as managing emails and calls, handling work orders, maintaining records, bookkeeping, and other essential tasks. 

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This includes:

  • Supervision and training of association maintenance and cleaning staff.​​

  • Document retention and record keeping

  • Notification of association projects, events, meetings, general concerns, and community updates.

  • Attendance of meetings of the Board or Committees, as requested, including preparation of notices, agendas, and other necessary documents. Organize and attend the annual meeting of the Owners, as requested, including preparation of notices, agendas, election materials, and other necessary documents.

  • Guide and assist Board members in the performance of their obligations and in the development of policies and procedures

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Association Support

Understanding your Community

We appreciate the trust you place in our management company and provide a highly responsive, experienced team available 24/7. Our goal is to support boards and committees with the information and service needed to operate effectively while delivering exceptional customer service and accountability to all owners.

Official Records

Association records and offers conversion of paper documents to electronic formats. Digital records improve efficiency, accessibility, and searchability, making it easier for owners to access documents and for the Association to respond to official records requests.

Communication 

Effective communication helps build support for important Association decisions by keeping members informed and ensuring they understand the Board’s actions. It also provides owners with a platform to share concerns, ideas, and feedback. Using tools like AppFolio, community updates, and both virtual and in-person meetings, we help keep your membership informed and engaged.

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